Office Manager

About the Role

The successful candidate will support multiple business functions including office administration, HR coordination, and executive diary management.

This is a key role requiring strong multitasking ability, discretion, and excellent communication skills in both English and Greek.

Office Management

• Oversee daily office operations and ensure a well-organised working environment
• Manage office supplies, vendors, and facilities
• Coordinate meetings, events, and internal communications
• Implement and maintain office procedures and systems

Finance Support

• Liaise with external accountants

HR Administration

• Support recruitment processes (job postings, scheduling interviews)
• Maintain employee records and HR documentation
• Assist with onboarding and offboarding processes
• Coordinate staff leave, attendance, and internal policies

Diary & Executive Support

• Manage calendars, appointments, and scheduling for management
• Arrange meetings, travel, and accommodation
• Prepare reports, presentations, and correspondence
• Act as a point of contact between management and stakeholders

Requirements

Essential

• Fluency in English and Greek (written and spoken)
• Proven experience in office management or administrative roles
• Experience with HR administration
• Strong organisational and multitasking skills
• Good understanding of office/admin processes
• Proficiency in Microsoft Office / Google Workspace

Desirable

• Previous experience supporting senior management

Key Competencies

• High attention to detail
• Strong communication and interpersonal skills
• Ability to handle confidential information
• Problem-solving mindset
• Ability to work independently and take initiative
• Fluent in English and Greek, additional languages beneficial
• Must be able to work in Cyprus without sponsorship

Additional Information

• Office-based role in Paphos
• Opportunities for growth into operations or HR roles
• Supportive and dynamic working environment